Questions to ask a Venue

Common Questions:


  • Who is the event venue contact person?
  • How do I reserve a space at your event venue? 

Room Availability and Options

  • Is your venue available on my selected event date with the number of guests expected?
  • Do you have multiple rooms that could accommodate my event?
  • What is the maximum capacity for the room(s)? 

Budget and Fees

  • Can your venue work within our budget amount?
  • Is there a room rental fee? Is there a food and beverage minimum to spend?
  • Are there additional fees for audio/visual, tables, chairs, etc.?
  • Do you need a deposit? Can it be paid with a credit card? Is it refundable?
  • When is the final balance due? Can it be paid with credit card?
  • Are there server/bartender or any other additional staff fees? 
  •  For ticketed events:
    • Can we leave the tickets at will call? 
    • Can you reserve a block of tickets or do we need to buy the tickets in advance?

Catering and Food Options

  • Drinks options:
    • What are the options for alcoholic drinks– cash bar, open bar, consumption bar, drink tickets?
    • What are the options for non-alcoholic drinks?
  • Catering options:
    • Can we bring in outside catering? 
    • Can we bring in our own dessert? 


  • Is there a dress code?
  • Is parking available? Valet or self-park?
  • Is our sporting event available on your cable network?
  • What is the inclement weather policy? (especially for outdoor events)
  • When do you need the final number of guests?
  • What is the closest metro or train station?
  • Will the space be private or will shared with other customers?

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The Thailand Club found a venue with banquet style seating, audio/visual options, linens, catering, and more.