Questions to ask a Venue
- Who is the event venue contact person?
- How do I reserve a space at your event venue?
Room Availability and Options
- Is your venue available on my selected event date with the number of guests expected?
- Do you have multiple rooms that could accommodate my event?
- What is the maximum capacity for the room(s)?
Budget and Fees
- Can your venue work within our budget amount?
- Is there a room rental fee? Is there a food and beverage minimum to spend?
- Are there additional fees for audio/visual, tables, chairs, etc.?
- Do you need a deposit? Can it be paid with a credit card? Is it refundable?
- When is the final balance due? Can it be paid with credit card?
- Are there server/bartender or any other additional staff fees?
- For ticketed events:
- Can we leave the tickets at will call?
- Can you reserve a block of tickets or do we need to buy the tickets in advance?
Catering and Food Options
- Drinks options:
- What are the options for alcoholic drinks– cash bar, open bar, consumption bar, drink tickets?
- What are the options for non-alcoholic drinks?
- Catering options:
- Can we bring in outside catering?
- Can we bring in our own dessert?
- Is there a dress code?
- Is parking available? Valet or self-park?
- Is our sporting event available on your cable network?
- What is the inclement weather policy? (especially for outdoor events)
- When do you need the final number of guests?
- What is the closest metro or train station?
- Will the space be private or will shared with other customers?